Whether you are obligated to record your risk assessment or not, all employers must review their business’ risk assessments as the need arises. You should review your risk assessment on an ongoing basis, but especially when changes introduce new hazards into your workplace—changes such as new equipment, substances or procedures. Whenever your business undergoes one of these changes, review your risk assessment immediately to see whether the recent change ushered in any new hazards which threaten the health and safety of your employees. Better yet, consider the impact of any potential changes on your risk assessment before you implement them. That way you will be more prepared for new hazards and how to minimise them.
When you review your risk assessment, remember that it should apply to everyone—your risk assessment should cover all groups of people who might be harmed by your business. That may seem like a daunting task, but it is not impossible. Think about the types of workers you employ—new and young, migrant, disabled, expectant mothers, etc. At the same time, consider every hazard your business presents. Do this by slowly surveying the workplace. To avoid being overwhelmed, review one hazard at a time. That will help you compartmentalise each hazard and employee type rather than being faced with a slew of hazards you find difficult to organise.